Shareholders' meetings FAQs
Shareholders on the Spanish register five days in advance of the Shareholders' Meeting will be entitled to attend the Meeting in a speaking and voting capacity.
CDI holders on the UK register who hold their shares through the IAG Nominee managed by Computershare must be appointed a proxy in respect of the underlying shares their CDIs represent. A proxy form must be completed even if the holder themselves wishes to vote in person. If the CDI holder holds their shares through a third-party provider, the third-party provider must send a Letter of Representation to Computershare with the holder's details.
Holders on the Spanish register must present their attendance, proxy and remote vote card, completed and signed by them, at the entrance to the building where the Shareholders' Meeting is to be held, together with their identity card, passport or any other equivalent official identity document.
CDI holders or their proxies need to bring with them a form of identification. As stated in the previous question, CDI holders wishing to attend the Shareholders’ Meeting must have been appointed as a proxy in respect of the underlying shares their CDIs represent.
A shareholder proxy is an individual with legal authorisation to vote on behalf of a shareholder during an annual meeting. CDI holders must be appointed a proxy to attend and vote at a shareholder meeting even on the underlying shares they own.
Both shareholders on the Spanish and UK register have the right to appoint a proxy to attend on their behalf. They can do this by completing the proxy section on the attendance, proxy and remote voting card and sending it in advance to the Shareholder Office or handing it in on the day.
In both cases, the proxy does not need to be a shareholder of the company themselves but must sign the relevant form to confirm their acceptance as proxy.
Proxy authorisation can be revoked and superseded if the shareholder attends in person or fills out the remote voting section of the voting card.
Once the Shareholders’ Meeting has been convened, the attendance, proxy and remote vote cards for Spanish shareholders will be issued by their custodian bank. A form of instruction for CDI holders will be issued and sent by the Company. On entering the Shareholders' Meeting, the CDI holders (attending as a proxy) will receive the corresponding proxy card.
The attendance, proxy and remote vote card will also be available on the Company's website.
In the case of a proxy authorisation, the person attending the meeting must produce at the entrance to the venue the attendance, proxy and remote vote card in which the holder on the Spanish register has granted proxy authorisation, signed and duly completed (by both the person attending in person and by the proxy), together with the proxy's identity card, passport, or any other equivalent official identity, document of the person attending the meeting.
Every shareholder with the right to attend the Shareholders' Meeting can vote by remote means prior to the Shareholders' Meeting. Holders on the Spanish register can vote by remote means by completing the remote vote section on the attendance, proxy and remote vote card and sending it to IAG by post to the Shareholder Office or by email.
Any CDI holders wishing to vote by remote means must complete the form of instruction and return it to Computershare before the deadline established in the call notice of the meeting.
Shareholders may also attend the meeting using remote means. The platform for remote attendance will be available on the Company’s website and accessible from any device with access to the internet (including mobile phones and tablets).